CONSTITUTION & BY-LAWS

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The foundation and authority of Queens Bible Church is the Lord Jesus Christ ("For no man can lay a foundation other than the one which is laid, which is Jesus Christ." - 1 Corinthians 3:11), and its code of conduct in all its undertaking, in the holy Word of God, and Queens Bible Church does here affirm its credence that the Holy Scriptures of both the Old and New Testaments are the divine Word of Almighty God ("Heaven and earth will pass away, but My words will not pass away." - Mark 13:31).

ARTICLE I: NAME AND NATURE


The name of this Church is Queens Bible Church located in Queens, New York. It is a religious, non-profit organization as described under Section 501 (c) (3) and 170 (c) (2) of the Internal Revenue Code.

ARTICLE II: STATEMENT OF PRINCIPLES


Section 2.1: Declaration of Faith
Queens Bible Church declares as its fundamental faith and message: Jesus Christ is the Son of the Living God and is our Loving Lord and Savior. He is the Head of the Church, present and active in the world through the Holy Spirit in accordance with the Holy Scriptures as the authority in matters of faith and practice (Col. 1:18, Eph. 1:21-23).

Section 2.2: Mission Statement
Our mission at Queens Bible Church is to lead people to a fruitful commitment to Jesus Christ by living life’s true purposes: Worship, Evangelism, Fellowship, Ministry, and Discipleship.

Section 2.3: Vision Statement
Queens Bible Church aims to be

1. A church of MINISTERS who gives glory to God by carrying out the Great Commission and meeting the needs of one another in Queens and in outlying areas of Metropolitan New York City

2. A church of EQUIPPERS who provides opportunities for discipleship training and effective leadership through dynamic programming and ministries

3. A church of ENCOURAGERS who prays, prepares, participates, and provides support for church planting and mission work worldwide.

Section 2.4: Statement of Faith
Queens Bible Church subscribes to the Southern Baptist Convention’s “The 2000 Baptist Faith & Message” * as an affirmation of our basic Christian beliefs and as a general statement of faith.

Section 2.5: Affiliation
Queens Bible Church cooperates with the Filipino Southern Baptist Association of Metropolitan New York, the Baptist Convention of New York, and the Southern Baptist Convention. The Church shall seek close relations and cooperation with other Christian churches or denominations expressing and espousing the same faith.

Section 2.6: Marriage and Human Sexuality
1. Marriage - Marriage is a biblical institution established by God as clearly described in the scriptures (Genesis 2:24-25). This Church recognizes that marriage is the uniting of one man and one woman in covenant commitment for a lifetime. Accordingly, this Church, its pastors, staff and members will not participate in same-sex unions or same-sex marriages, nor shall its property or resources be used for such purposes.

2. Human Sexuality - The Bible teaches that legitimate sexual relations are exercised solely within marriage. Hence, this Church opposes all forms of sexual immorality, including adultery, homosexuality, and pornography.


* http://www.sbc.net/bfm2000/bfm2000.asp

ARTICLE III: CHURCH COVENANT


Having been led as we believe, by the Holy Spirit of God, to receive the Lord Jesus Christ as our Savior, and on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now most solemnly and joyfully enter into covenant with one another, as one body in Christ.

We, therefore, engage by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this Church in knowledge, holiness, and comfort; to promote its prosperity and spirituality, to sustain its worship, ordinance, discipline and doctrines; to contribute cheerfully and regularly to the support of the ministry, the expense of the Church, the relief of the poor, and the spread of the Gospel through all nations.

We also engage to maintain family and personal devotion; to educate our children religiously; to seek salvation of our kindred and acquaintances; to walk circumspectly in the world; to strive to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all evil doings that would be detrimental to the Church; to be zealous in our efforts to advance the Kingdom of our Savior.

We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to offense but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay.

We moreover engage that when we remove from this place we will, as soon as possible, unite with some other Church where we can carry out the spirit of this covenant and the principles of God's Word.

ARTICLE IV: CHURCH GOVERNMENT


Section 4.1: Bestowal
The government of this Church is vested in the body of believers who compose it. It is subject to the control of no other ecclesiastical body, but it recognizes and sustains the obligations of mutual counsel and cooperation which are common among churches of like faith and order.

Section 4.2: Representation
The body of believers shall be represented by a Church Council composed of recognized leaders of the Church and other designated officers appointed from among the Church membership. The composition of the Church Council is specified in Article 7.

ARTICLE V: CHURCH MEMBERSHIP


Section 5.1: Qualifications

This Church shall consist of believers in Christ who take the Scriptures as their rule of faith and practice because of love and obedience to the Lord Jesus Christ.

Section 5.2: Membership
Persons may be received into official church membership by making an initial profession of personal faith in Jesus Christ as Lord and Savior and submitting to baptism by immersion, or by statement of Christian experience through their profession of faith and baptism by immersion, or by letter from another Church of like faith and order affirming Christian faith and baptism. Proposed members shall attend the initial membership instructions called CLASS 101 and then express to the Church Council through the Pastor or instructor their desire to become members of this Church. As part of the process for becoming a member, the church shall provide all prospective members a copy of the Constitution and shall have them sign a statement that they have read them.

Section 5.3: Associate Membership
(A) Qualification - Fellow believers who for some acceptable reason feel they cannot transfer their Church membership may be considered by the Church Council for associate membership in this Church upon their request and presentation.

(B) Exclusions - Associate members shall not be considered voting members in the Church business meetings nor can hold any elective or appointed position of leadership.

Section 5.4: Inactive Status
Any member who has been absent from the Church for a period of one (1) year without showing any interest therein by communicating with the Church, or contribution to its support, may be considered inactive by the Church Council. Persons declared inactive shall not be counted as members and shall have no rights of membership.

Section 5.5: Duties of Members
Every member should endeavor to lead a life "worthy of the vocation wherewith ye are called", observe the sacrament of the Lord's Supper, be diligent in prayer, be faithful in the study of the Scriptures and in other means of private devotion, attend the services of public worship, contribute to and participate in the life and work of the Church, love mercy, do justly, and walk humbly with God. Members are never asked to do more than what the Bible clearly teaches. Every member is expected to do what the Bible expects every Christian to do. These responsibilities are also spelled out in the Church Covenant in Article 3.

Section 5.6: Termination of Membership
Membership shall be terminated by the following:

1. Death.

2. Transfer of letter to another Baptist Church.

3. Removal from the roll by individual written request provided that at the time of request, a discipline process for the member securing withdrawal of membership has not begun.

4. Removal from the roll due to affiliation with a church of another faith or denomination.

5. Exclusion by discipline of the church.

Section 5.7: Dismissal by Discipline
This membership seeks to ensure that a full measure of Christian charity and understanding be extended to its members in all circumstances. Furthermore, every reasonable measure should be taken to assist any distressed member if some condition should exist which should cause this member to become a liability to the general ministry of the church. Using Matthew 18:15-22 for guidance, the Pastor and Pastoral Staff, Elders, Deacons and Ministry Leaders shall be available for counsel, assistance, and possible reproof.

After these steps have been taken, if the welfare of the church would best be served by the exclusion of this member, the Pastor and Pastoral Staff, Elders, Deacons and Ministry Leaders may take the action to officially and indefinitely exclude the member. The Pastor and Pastoral Staff, Elders, Deacons and Ministry Leaders take this action on behalf of the Church to prevent embarrassment and/or to preserve the confidentiality of details surrounding the member's circumstances. The Church will be notified in conference. The member cannot voluntarily withdraw or resign membership once the discipline process has begun.

Any person who has been excluded by action of the church, as represented by the Pastor and Pastoral Staff , Elders, Deacons and Ministry Leaders may, upon demonstration of genuine repentance and by favorable recommendation of the leaders be restored to church membership.

Section 5.8: Grievances
All cases of grievances between members shall be dealt with in accordance with the rules laid down in the 18th chapter of Matthew, and no public complaint shall be heard, until this course has been pursued. Charges, when made, shall be in writing, signed by at least two (2) members in good standing and shall be submitted to the Church Council.

Section 5.9: Voting Qualification
In case of elections, the right to vote shall be vested in all official members on the active roll of age 16 and over.

ARTICLE VI: CHURCH MEETINGS


Section 6.1: Worship Services
The Church shall meet regularly each Sunday morning and/or evening for preaching, instruction, evangelism, and for worship of the Almighty God, and Wednesday evenings or any day agreed upon by the congregation for prayer. These meetings are open for the entire membership of the Church and for all people and shall be conducted under the direction of the Pastor and in cooperation of the Worship and the Ministry Teams.

Section 6.2: Business Meetings
(A) Annual Business Meetings
Business meetings shall be held in the month of March of each year on which event, the designated Leaders of the Church shall be presented after a careful recruitment process. The appointment of Elders, Deacons and Ministry Leaders is described in Articles 10, 11, and 7, respectively. The Leaders shall assume office immediately after they are duly installed to their respected offices or positions. In the event of a need to make decisions by voting, a majority of the total voting members of the Church shall constitute a quorum.

(B) Special Meetings
Special business meetings of the Church may be called by the Church Council. Notice shall be given from the pulpit at least one (1) week before the intended or scheduled date of the meeting stating in general terms the business to be considered. Majority of the total voting members of the Church shall constitute a quorum.

ARTICLE VII: CHURCH COUNCIL


Section 7.1: Composition
The Church Council shall be composed of:

1. The Pastor as the chief executive and administrative officer, and the Pastoral Staff

2. Elders / Overseers (minimum of two)

3. Deacons (minimum of three)

4. Ordained Ministers serving the Church on their official capacities

5. Board of Trustees

6. Ministry Team Leaders

7. Other designated advisory Team Leaders, as needed

The Head Deacon shall be selected by the Church Council and shall be designated as the Chairman of the Church Council.

Section 7.2: Duties
It shall be the duty of the Church Council:

1. To submit reports on the Church's life and work to the congregation. This includes reports on the spiritual growth of the congregation and its outreach program, as well as the financial reports and the proposed budget for the ensuing year.

2. To present goals and objectives of the Church for the next fiscal year and implement the same.

3. To discuss and resolve problems and requests coming from the congregation or group or individuals outside the Church.

4. To exercise such other duties affecting the Pastoral charge not assigned to any other committee.

5. To be the church’s sole authoritative interpreter of Scripture and as such, shall be the governing body to issue an interpretation of Scripture whenever a dispute arises.

Section 7.3: Meetings
(A) Regular Meetings
The Church Council shall meet regularly on the second Sunday of every other month beginning in January unless otherwise agreed upon. The Head Deacon shall moderate over Church Council meetings.

(B) Special Meetings
Special meetings may be called by the Chairman of the Church Council or in his absence by another designated Deacon. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Church Council.

(C) Notice and Agenda
The Church Council Secretary shall cause a notice and agenda of the meeting to be sent to all council members of at least seven (7) days before the date of the meeting. The notice and agenda shall state the date, time and place of the meeting and all the items of business to be considered. Items not included in the agenda shall not be considered in the meeting unless the Council members unanimously agree otherwise.

(D) Quorum for Meeting
A majority of the Church Council members shall constitute a quorum at a meeting. In the absence of a quorum, a majority of the members may adjourn the meeting to another time.

(E) Quorum for Voting
In the event of a need to make decisions by voting, two-thirds (2/3) of the total Church Council members shall constitute a quorum. The decision that garners fifty percent plus one (50% plus 1) of the total votes shall stand and be carried out.

Section 7.4: Appointment and Term of Office
(A) Church Council Members
The Church Council members who are not Ministry Leaders (Board of Trustee members Secretary, Treasurer, Finance Officer and Auditor) shall be appointed by the Pastor and Pastoral staff, the Elders and the Deacons, with or without recommendation from the Board of Trustee Ministry Leader. They shall have a term of two (2) years without prejudice to re-appointment. In no case shall they serve for more than four (4) consecutive years for the same office. They may be re-appointed for the same office after one (1) year of rest.

(B) Ministry Leaders
The Ministry Leaders shall be appointed by the Pastor and Pastoral staff, the Elders and the Deacons, with or without recommendation from the current Ministry Leader. They shall have a term of two (2) years without prejudice to reappointment. In no case shall they serve for more than four (4) consecutive years for the same office. They may be re-appointed for the same office after one (1) year of rest. They shall be presented to the Church during the annual business meeting held annually in the month of March. While assuming office, the appointed Ministry Leaders are expected to mentor someone based on giftedness. The mentee may or may not be a member of the Leader’s ministry team. When the Leader’s term is up, he/she shall present his/her replacement to the Church Council.

Section 7.5: Duties of the Chairman
The Chairman of Church Council shall have the following duties:

1. To preside over the meetings of the Church and the Church Council. Nonetheless, if he deems it wise and advisable, he may request the Pastor to preside at such meetings.

2. To assist the Pastor in the preparation of the agenda for these meetings.

3. To assist the Pastor in performing administrative and spiritual responsibilities as needed.

4. To assist the Pastor in overseeing the overall operation of the Church.

5. To coordinate with other Church Council members in evaluating the present standing of the Church and shall make recommendations to improve its situation.

6. To perform such duties as may, from time to time, be assigned to him by the Church Council.

Section 7.6: Filling of Vacancies in Appointed Offices
When a vacancy occurs among the appointed officers of the Church Council due to death, transfer, incapacity, resignation or other cause, the Church Council shall appoint someone from the congregation to fill the vacancy as an acting officer to serve for the unexpired term until the next regular meeting of the Church Council to appoint its next set of officers.

Section 7.7: Ministry Teams
The Ministry Teams are referenced in Article 12 but are described in detail in a separate document.

Section 7.8: Organizational Chart

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ARTICLE VIII: PASTOR AND PASTORAL STAFF


Section 8.1: Qualifications
1. The candidate for the pulpit shall be a man of God, who is of like faith and order, of good report, accepting the whole Word of God and agreement with the Southern Baptist Convention and its mission efforts. When such a man is found he shall be recommended by the committee to the Church as one to come before the Church to preach in view of a call. No more than one man shall be presented before the Church at one time.

2. The Church shall not consider, call, license, nor ordain any man who has been divorced and/or remarried; nor one who is married to, or marries a divorced woman. Should he, while Pastor, divorces his wife and/or remarry, he immediately and automatically forfeits his position as Pastor of this Church.

Section 8.2: Calling
A Pastor shall be chosen and recommended by the Church Council whenever a vacancy occurs subject to the approval of the majority of the official members of the Church. This shall be done at any regular or special business meeting provided that notice has been given from the pulpit on the preceding Lord's day. Voting shall be by secret written numbered ballot.

Section 8.3: The Pulpit Committee
The Pulpit Committee shall be responsible for the search of candidates for a Pastor. The Church Council shall create the Pulpit Committee and be composed of the Deacons, two (2) other men and two (2) women, no two being from the same immediate family. This committee shall also be responsible for obtaining preachers to fill the pulpit until another Pastor is called. The Chairman of this committee shall be chosen by and from its members. The Chairman shall act as the moderator. When the Pastor is appointed, the Pulpit Committee has completed its work and is automatically dissolved.

Section 8.4: Term of Service
The Pastor shall serve for a period of two (2) years subject to renewal as deemed by the congregation which will be determined by way of referendum. The call shall be terminated only at his request or by a three-fourths (3/4) majority vote of the Church in special business meeting provided that a prior notice of such intentions be given fifteen (15) days before the meeting.

Section 8.5: Duties
1. A Pastor is responsible for leading the Church in functioning as a New Testament Church. The Pastor will lead the congregation, the organization, and the Church leaders and Pastoral Staff in performing their tasks. A major concern of the Pastor is to perform pastoral responsibilities. The Pastor is the leader of the worship, proclamation, education, and pastoral ministries.

2. He shall be the ex-officio head of all organizations of the Church and his presence shall be required, and his leadership shall be recognized in them all.

3. The Pastor shall perform all of the scriptural duties of this office, and under guidance of the Holy Spirit, have freedom of the pulpit.

4. The Pastor shall give a written report to the congregation during the designated annual meeting, indicated in Article 5 Section 5.2 (A), stating among other things the progress of the life and work or activities of the Church and the proposed program goals and objectives of the Church duly approved by the Church Council for the ensuing fiscal year.

Section 8.6: Vacation
Each year the Church shall give the Pastor a month's vacation with pay. During that time he shall not be required to attend to any of the responsibilities required of him. He shall be at liberty to take this vacation at such time or times convenient to him. Two (2) days of each week shall be his to use as he sees fit.

Section 8.7: Pastoral Staff
(A) Composition
In recognition that ministry can increase and expand as God allows, the Church may decide to add pastoral and/or support staff on a full-time, part-time, or even voluntary basis as circumstances provide. The following positions are regarded as possible additional staff but the Church Council may recommend other positions as deemed necessary: Worship Pastor, Associate Pastor, Youth Pastor, and Church Secretary.

(B) Qualifications
1. Except for a Pastoral position, the candidates shall be a man or woman of God, who is of like faith and order, of good report, accepting the whole Word of God and in agreement with the Southern Baptist Convention and its missions and possessing credentials that will fit and fulfill the position. If the support staff is performing pastoral work, similar qualification as the Pastor will be required.

2. Since the Youth Pastor will be working with youth 18 years old and under, the Church shall do due diligence when selecting the Youth Pastor by conducting background checks and requesting references. The background checks shall be conducted every two (2) years.

(C) Duties
1. The Pastoral staff will directly report to the Lead or Senior Pastor.

2. The Pastoral staff will perform duties and responsibilities which will be arranged by the Church Council prior to call or offer of employment. Terms of employment such as vacation, working hours, sick time and others are included in the offer.

3. The Worship Pastor is the leader of the worship, centering the songs, exhortations, and ministry on the gospel. The Worship Pastor shall help the Lead Pastor shepherd and shape the people of God through singing, proclamation, and education, manifesting reverent submission to God’s Word.

4. The Associate Pastor shall help the Lead Pastor shepherd and shape the people of God through proclamation, and education, manifesting reverent submission to God’s Word.

5. The Youth Pastor is the leader of the middle-school, junior-high and senior-high youth of the Church. He shall provide oversight and assure youth groups maintain a balanced program of spiritual, physical and social growth. He shall be acquainted with the personal lives of the youth and lead Bible studies regularly while providing opportunities for the youth to lead Bible studies and Sunday School. He shall foster open communication with parents through the youth staff or by other means of communication. He shall assure every youth activity focuses entirely on building mature youth of the Church. He shall assure the training and regular involvement of youth in Church ministry such as Vacation Bible School (VBS) and mission trips, and other organization-sponsored outreach programs such as WorldChangers.

6. The Church Secretary shall oversee all the activities of the main Church office; oversee the maintenance and organization of the reception area; order and maintain office supplies and equipment; organize and maintain the Church calendar; pick up, distribute and disseminate all mail and correspondence; screen and route all incoming calls; answer mail correspondence, phone calls, etc.; check email and respond; coordinate scheduling for weddings and baptisms; type, print, and fold weekly bulletins.

ARTICLE IX: ORDAINED MINISTERS


An Ordained Minister may be accepted to be a member of the Church if he so desires to apply. He may also be examined as to his faith and experience in the Church where he came from. Should his application be approved by the Church Council, he will automatically be given the right to become member of the Church Council as provided in Article 7 Section 7.1 (4).

ARTICLE X. ELDERS


Section 10.1: Qualifications
1. Elders shall meet the requirements found in I Timothy 3:1-7. In appointing Elders, the Church shall be guided by this passage.

2. An Elder shall be an active member of the Church who has attained the age of twenty one (21) and who has been a member of this Church for at least one (1) year. The Elder shall be a supporter of the entire program of the Church.

Section 10.2: Appointment and Term of Office
1. Elders shall be appointed by the Pastor and Pastoral staff.

2. There shall be a minimum of two (2) Elders at all times in the Church.

3. The Elder shall serve on a continuous basis for as long as he desires, functions in the work, and qualifies. Elders may leave office by resignation, disqualification, or upon death.

4. The term shall run from the time they are installed.

Section 10.3: Duties
1. In accordance with the meaning of the work and the practice of the New Testament, Elders are to be overseers of the Church. The task of the Elder is to serve with the Pastor in performing pastoral ministries tasks; proclaim the gospel to believers and unbelievers; care for the Church members and other persons in the community; lead the Church to engage in a fellowship of worship, witness, education, ministry, and application; and lead the Church in performing its tasks.

2. They are to be zealous to guard unity of the Spirit within the Church in the bonds of peace.

3. They shall serve as a counsel of advice and conference with the Pastor in all matters pertaining to the welfare and work of the Church. With the Pastor they are to consider and formulate plans for the constant effort and progress of
the Church in all things pertaining to the saving of souls, the development of Christians, and the extension and growth of the Kingdom of God.

4. By proper organization and method among themselves, they are to establish and maintain personal fraternal relations with, and inspiring oversight of all the membership of the Church. Especially are they to seek to know the physical needs and moral and spiritual struggles of the brothers and sisters; to serve the whole Church in relieving, encouraging, and developing all who are in need.

5. In counsel with the Pastor, and by such methods as the Holy Spirit may direct in accordance with the New Testament teachings, they are to have oversight of the discipline of the Church, in administering which they are to be guided always by the principles set forth in Matthew 18:15-17; I Corinthians 5:9-13; I Thessalonians 5:12-14. The Elders shall be free to call upon a member of the Church to aid in disciplinary action.

6. The Elders, together with the Pastor, shall have a monthly meeting for prayer, study of the Word of God, planning and making decisions for the ministry of the Church.

ARTICLE XI: DEACONS


Section 11.1: Qualifications
1. Deacons shall meet the requirements found in I Timothy 3:8-13. In appointing Deacons, the Church shall be guided by this passage.

2. A Deacon shall be an active member of the Church who has attained the age of twenty one (21) and who has been a member of this Church for at least one (1) year. The Deacon shall be a supporter of the entire program of the Church.

Section 11.2: Appointment and Term of Office
1. Deacons shall be appointed by the Pastor and Pastoral staff.

2. There shall be a minimum of three (3) Deacons at all times in the Church. As the membership grows there shall be appointed one (1) Deacon for each fifty (50) members on the resident Church membership roll.

3. The Deacon shall serve on a rotation basis. Each year the term of office on one-half (1/2) of the number of Deacons shall expire, and appointment shall be made to fill the vacancies. In case of death or removal or incapacity to serve, the Pastors may appoint to fill the unexpired term. After serving a term of two (2) years, no Deacon shall be eligible for re-appointment until the lapse of at least one (1) year. There is no such obligation to constitute as an active Deacon a person who comes to the Church from another Church where he has served as Deacon.

4. The term shall run from the time they are installed.

5. Any unexpired term shall be filled when deemed necessary in accordance with the above procedure for appointment of Deacons.

Section 11.3: Duties
1. In accordance with the meaning of the work and the practice of the New Testament, Deacons are to be servants in the Church.

2. They are to be zealous to guard unity of the Spirit within the Church in the bonds of peace.

3. It shall be the duty of the Deacons to seek out and render possible assistance to such members of the Church as need financial assistance, to visit the sick, to prepare and distribute the elements of the Lord's Supper, and in other duties as apply to the New Testament office (Acts 6:1-7).

4. The Head Deacon shall be selected by the Church Council and shall be designated as the Chairman of the Church Council.

5. The Finance Deacon shall be selected by the Church Council and shall be involved with the Board of Trustees and have oversight on the funds of the church.

6. The Building Operations Deacon shall be selected by the Church Council and shall be involved with the Board of Trustees and have oversight on the temporalities of the church, and for repair, upkeep, maintenance and conservation of the church property within the limits of church income and budget.

ARTICLE XII: MINISTRY TEAMS


Section 12.1: Administration Team: Board of Trustees

A. Primary Function - The Administration Team or Board of Trustees (BOT) shall be responsible for the Church facility and property maintenance, finances and budget, and legal matters.

B. Composition - The Board of Trustees shall be composed of the Ministry Leader, Secretary, Treasurer - Accounts Receivable, Treasurer - Accounts Payable, Financial Officer and Auditor. The trustees shall be of legal age and active members of the Church.

C. Appointment and Term of Office - The members of the BOT shall be appointed by the Pastors, Elders and Deacons based on gifting and availability and shall have a term of two (2) years up to a maximum of four (4) years without prejudice to re-appointment. They may be re-appointed for the same office after at least one (1) year of rest.

D. Meetings - The BOT shall meet once every other month at such times and places as shall be designated in a notice to each trustee and the Pastor at a reasonable time prior to the appointed time of the meeting. A majority of the members of the BOT shall constitute a quorum. Special meetings may be called by the Ministry Leader or in his absence by a Deacon. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the BOT.

E. Scope of Responsibility - The Administration Team or Board of Trustees shall:

1. Have supervision, oversight, and care of all real property owned by the Church and all property and equipment acquired by the Church or by any of its ministries provided that the BOT shall not violate the rights of the Pastor(s) and/or the ministries in the use of any of said property for worship services or other proper meetings or purposes recognized by the law, usages, and customs of the Church, or permit the use of said property for religious or other meetings without the consent of the Pastor(s).

2. Be required to undergo background checks every two (2) years since it is their function to affix their signatures on behalf of the church to legal documents involving the sale, mortgage and purchase of land, borrowing capital, and any other document that represents the church as a corporate entity.

3. When required to sign or attest a particular matter and all Trustees are unable to be present, one (1) Trustee may represent the whole as long as the decision is consistent with Church policy and/or the authority of the Deacons and as long as the absent Trustees have signed a written proxy agreeing to the action.

4. Have supervision over all the deeds, bonds, insurance policies and important papers of the church. They are authorized to receive and disburse monies in accordance with the terms of wills, bequests, and special instruments in which the church is named beneficiary. If the church is named beneficiary through any of these documents and there is no designation as to a particular program, the trustees may bring a recommendation to the Deacons as to which program the money should be designated.

5. Review annually the adequacy of the property, liability, and insurance coverage on Church-owned property, building, and equipment. The BOT shall include in its report the result of its review and any recommendations it deems necessary.

6. Be responsible for the maintenance and repair of Church-owned property, building and equipment.

7. Be responsible for legal matters of the Church and shall act upon these matters as deemed necessary.

8. Be responsible for hiring or dismissing Church personnel, such as the Youth Pastor, Housekeeping Help, and Church Secretary.

9. Plan, promote, subscribe and administer the Church budget, and review periodically the expenditures of the Church to ensure correspondence with budget allocations and budget adjustments.

10. Submit reports on the Church's life and work to the congregation. This includes reports on the spiritual growth of the congregation and its outreach program, as well as the financial reports of the proposed budget for the ensuing year.

11. Discuss and resolve problems and requests coming from the congregation or group or individuals outside the Church.

12. Exercise such other duties affecting the pastoral charge not assigned to any other ministry.

F. Duties of the Secretary

1. Primary Function - The Church Secretary shall keep a full and complete record of all the Church Council proceedings, and also a careful record of church membership, registering the names of members received, indicating the dates of their admission and such personal data as may be required, and the registration of marriages, child dedications, baptisms and deaths.

2. Responsibilities

a. Assist in preparation of the agenda for Church business meetings.
b. Keep an accurate record (in the form of minutes) of all business transactions made and approved in Church business meetings.
c. Present the minutes of the prior meeting at each business meeting for official approval.
d. Provide the Church Council members with a copy of the minutes of the previous meeting a week after the last meeting.
e. Provide statistical information on the Church membership as requested
f. Maintain accurate member records. This includes:

i. Adding new names and pertinent information to the chronological membership roll and dropping other names as necessary through transfer, inactivity or death;
ii. Correcting records for change of address or phone numbers;
iii. Sending a memo as needed to all Church personnel keeping separate records to avoid incorrect information.

g. Request letters of transfer from other Churches for new members, forward letters to other Churches requested by members, and notify persons by letter when their names are removed from the Church roll for any reason other than transfer of membership.
h. Prepare and mail all official Church correspondence.
i. Preserve records for present and future use.

G. Duties of the Finance Officer

1. Primary Function - The Financial Officer shall keep a record of all subscription of the Church members toward the current budget and a careful account of all payments toward the same. Together with the Pastor, the Treasurer and the Ministry Leaders, he shall prepare a budget and a plan for the financial campaign of the Church to be submitted to the Church Council for discussion and approval. He shall present an Audited Financial Report to the congregation at least once a year or as often as the Church may require, and to the Church Council at least once a quarter.

2. Responsibilities

a. Develop and recommend to the Church Council an overall stewardship education or information plan.
b. Consult with the Church Council in planning, promotion, subscription, and administration of the Church budget.
c. Review with the Church Council members periodically the expenditures of the Church to ensure correspondence with budget allocations and budget adjustments.
d. Consult with the members of the Church Council to determine the financial resources needed by each ministry for its work during the following year.
e. Maintain accurate records of individual member contributions.
f. Prepare an annual statement of giving and send it to each member.
g. Serve as a resource person to the Church Council to provide needed statistical information about giving records and patterns of giving.
h. Receive copy of deposit slip, receipt records and individual giving records on a regular basis.

H. Duties of the Treasurer

1. Primary Function - The Church Treasurer shall receive funds, disburse the same in accordance with the budget and under the direction of the Church Council. The Church Treasurer shall keep a complete record of all financial transactions, with vouchers supported by official receipts.

2. Responsibilities

a. Keep accurate records in appropriate financial journals of all monies received and disbursed.
b. Reconcile monthly bank statements and correct ledgers as needed.
c. Make monthly and annual reports to the Church Council and the Church as a whole.
d. Submit accurate financial records for audit according to Church policy.
e. Coordinate closely with the Board of Trustees in developing a continuous stewardship program for the Church.
f. Coordinate properly with the Board of Trustees in maintaining records of individual contributions.
g. Instill and preserve high financial morale throughout the congregation.

I. Duties of the Auditor - The Church Auditor shall audit the books of the Church quarterly and submit a report to the Church or its Church Council, and perform such duties as may be assigned to him by the Church or the Church Council.

J. Staff

1. Ministry Leader
2. Secretary
3. Treasurer - Accounts Receivable
4. Treasurer - Accounts Payable
5. Finance Officer
6. Auditor
7. Pastors/Designated Elder (Ex-officio)


Section 12.2: Worship Team

A. Primary Function

1. The Worship Team, in collaboration with the Pastors, shall be responsible for planning, conducting, evaluating and coordinating congregational worship activities of the Church.
2. It shall ensure punctual and prompt implementation of all scheduled worship activities of the Church.
3. It shall provide staff leadership to the entire worship program of the Church.
4. It shall be responsible in preparing the ministry's budget allocation for the current fiscal year.

B. Composition - The Worship Team shall be led by a Ministry Leader and shall be composed of program leaders/coordinators to handle the operation of the ministry. The Worship Team may create such other programs as may be found necessary and shall appoint its program leaders. It shall prepare and present reports and recommendations with the Pastor and execute their plans upon consensus. It shall remain informed on current methods, materials, principles, procedures and promotions related to the worship program of the Church.

C. Appointment and Term of Office - The membership of the Worship Team shall be appointed to their positions through solicitation of their services based on gifting and availability and shall hold office for a minimum of two (2) years up to a maximum of four (4), after which they can be given a break of at least one (1) year before being assigned the same position if requested.

D. Meetings - The Worship Team shall meet once every other month at such times and places as shall be designated in a notice to each member and the Pastor(s) at a reasonable time prior to the appointed time of the meeting. A majority of the members of the Worship Team shall constitute a quorum. Special meetings may be called by the Team Leader or in his absence by one of the other coordinators. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Worship Team.

E. Scope of Responsibility - The Worship Team shall function in three areas, namely, Order, Operation, and Special Events, with coordinators and corresponding responsibilities:

1. Order. The Worship Team shall maintain order in all the worship activities of the Church including Worship Service and Junior Worship. The Team shall ensure that:

a. The Church facility is prepared for worship. Preparations include the proper arrangement of altar items, seats and Bibles for the congregation, ornamental items such as plants and flowers, Church announcements and various ministry items at the receiving area, and Order of Worship programs. They also include the technical aspect of the worship experience such as the sound system, overhead projectors, lighting, musical instruments, and security system.
b. The worship service starts and ends on time, and spans within the allocated time.
c. That as worshippers enter the Church facility, they are directed to their seats in an efficient fashion by the ushers.
d. The Church facility is conducive to worship by monitoring such factors that contribute to a meaningful and effective worship like peace and quiet, and room temperature. Assigned men will be responsible in upholding the proper Church atmosphere during the worship service.
e. The Church facility's order and cleanliness is maintained after the worship service. Ushers will be responsible to clean and arrange the altar and seating areas as soon as the worship service ends.

2. Operation. The Worship Team shall ensure an efficient process of implementing the Order of Worship.

a. Order of Worship

i. Coordinates with the Pastors in planning and preparing the Order of Worship program.
ii. Schedules ushers, worship leaders, offertory leaders, special music, and flower offerings.
iii. Enlists and trains laymen to lead and assist in the various parts of the worship service. The training ensures that trainees know and understand their roles and responsibilities.

1. The Ushers will direct worshippers to their seats in an efficient fashion, hand programs to worshippers as they are seated, collect tithes and offerings, and clean the worship facility as soon as worship service ends.
2. The Worship Leader will prepare the congregation to worship by leading in a responsive reading of the call to worship, and in an opening prayer.
3. The Offertory Leader will challenge the congregation to give to God's kingdom through tithes and offerings, and offer a thanksgiving prayer.

iv. Ensures proper time management in all the activities on the day of worship to allow for smooth transition from one activity to the next. A buffer of fifteen (15) minutes between activities is ideal. The activities on the day of worship include the worship service, Sunday School, and special meetings and/or rehearsals.

v. Organizes child care during worship service.

b. Music Ministry

i. Oversees the music ministry of the Church. The music ministry includes the various choirs, namely, Adult Choir, Seniors Choir, Children's Choir, the instrumental ensemble - Hand Bells, and the Praise and Worship Team.
ii. Coordinates with the music ministry in selecting hymns and praise songs for worship.
iii. Organizes training for new members of the Praise and Worship Team.
iv. Coordinates with the Pastors in recommending training for leaders of the music ministry.

c. Communion

i. Prepares, collects, and cleans the communion elements.
ii. Ensures efficient distribution of communion elements by identifying the best order of passing out the elements, procuring more communion articles, and assigning more men to each seating area.

d. Budget

i. Prepares and administers the worship ministry's budget.

3. Special Events. Organizes special events of the Church. An ad-hoc (special) committee and/or coordinator shall be appointed to organize, plan and delegate tasks to the appropriate ministry or volunteer group.

a. Easter, Thanksgiving, Christmas
b. Candlelight Service
c. Mother's Day, Father's Day, Grandparent's Day, Everybody's Birthday, Youth Day, Baccalaureate Day

F. Staff
1. Ministry Leader
2. Worship Service Coordinator: Adults
3. Junior Worship Coordinator: Children
4. Special Events Coordinator
5. Pastors/Designated Elder (Ex-officio)


Section 12.3: Evangelism Team

A. Primary Function - The Evangelism Team shall be responsible for leading the Church in keeping "The Great Commission" as commanded by our Lord Jesus Christ in Matt 28: 18- 20, making sure the Church remains true to its message and calling.
The Evangelism Team shall:

1. Be responsible in creating and sustaining missions awareness in all members of the Church.
2. Continue to seek, evaluate and recommend start of new mission work.
3. Provide staff leadership to the entire evangelism and mission program of the Church.
4. Assist other program leaders in planning, conducting, and evaluating a comprehensive evangelism and missions program and policy that supports the mission, vision and core values of the Church.
5. Be responsible in preparing the ministry's budget allocation for the current fiscal year.

B. Composition - The Evangelism Team shall be led by a Ministry Leader and shall be composed of program leaders/coordinators to handle the operation of the ministry. The Evangelism Team may create such other programs as may be found necessary and shall appoint its program leaders. It shall prepare and present reports and recommendations with the Pastor and execute their plans upon consensus. It shall remain informed on current methods, materials, principles, procedures, and promotions related to the evangelistic program of the Church.

C. Appointment and Term of Office - The membership of the Evangelism Team shall be appointed to their positions through solicitation of their services based on gifting and availability and shall hold office for a minimum of two (2) years up to a maximum of four (4), after which they can be given a break of at least one (1) year before being assigned the same position if requested.

D. Meetings - The Evangelism Team shall meet once every other month at such times and places as shall be designated in a notice to each member and the Pastor(s) at a reasonable time prior to the appointed time of the meeting. A majority of the members of the Evangelism Team shall constitute a quorum. Special meetings may be called by the Team Leader or in his absence by one of the other coordinators. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Evangelism Team.

E. Scope of Responsibility - The Evangelism Team shall function in three areas, namely, Order, Operation, and Special Events, with coordinators and corresponding responsibilities:

1. Evangelistic Program. Promotes the evangelistic program of the Church. The Evangelism Team shall:

a. Work closely with the Pastor in preparing the overall plan of the evangelistic work of the Church.
b. Work closely with the Pastor and other ministries in creating or providing a program of training members in Evangelism.
c. Seek and identify Church members with the gift of evangelism.

2. Missions Program. Develops and sustains missions awareness to all members of the Church. The Evangelism Team shall:

a. Create and establish appropriate policy regarding the Church's missions support, extent, and involvement.
b. Work closely with the Pastor in identifying, creating or joining potential missions opportunities.
c. Coordinate and communicate with all our missions partners here and abroad, especially those that we are supporting financially, for regular updates and prayer requests.
d. Inform the Church regularly of any development in our missions endeavor, and provide or relay status report on each of our missions partners.
e. Be responsible in creating missions awareness in all members of the Church.

3. Special Events Program. Organizes special programs of the Church. An ad-hoc (special) committee and/or coordinator shall be appointed to organize, plan and delegate tasks to the appropriate ministry or volunteer group. The Evangelism Team shall hold:

a. Evangelistic concert(s)
b. Street evangelism
c. Evangelistic training and equipping with emphasis on follow-up, follow-through to discipleship, and counseling
d. Missions Sunday - Promote missions and gathering of support
e. Missions Trip - local and abroad such as WorldChangers

F. Staff

1. Ministry Leader
2. Evangelism Program Coordinator
3. Missions Program Coordinator
4. Special Events Program Coordinator
5. Pastors/Designated Elder (Ex-officio)


Section 12.4: Fellowship Team

A. Primary Function - The Fellowship Team shall be responsible for promoting warm, meaningful, and edifying Christian fellowship among Church members, recognizing that it is through God's grace that the Church is given the privilege to benefit from such a relationship among Christians. Knowing that believers are united in the Spirit through Jesus Christ to the Father, the Fellowship Team shall lead the Church to follow and experience the unity that is the basis of Christian fellowship as exemplified in John 17:23 where Jesus prayed for his followers to experience oneness with one another, with Christ and with the Father.

B. Composition - The Fellowship Team shall be led by a Ministry Leader and shall be composed of program leaders/coordinators to handle the operation of the ministry. The Fellowship Team may create such other programs as may be found necessary and shall appoint its program leaders. It shall prepare and present reports and recommendations with the Pastor and execute their plans upon consensus.

C. Appointment and Term of Office - The membership of the Fellowship Team shall be appointed to their positions through solicitation of their services based on gifting and availability and shall hold office for a minimum of two (2) years up to a maximum of four (4), after which they can be given a break of at least one (1) year before being assigned the same position if requested.

D. Meetings -The Fellowship Team shall meet once every other month at such times and places as shall be designated in a notice to each member and the Pastor(s) at a reasonable time prior to the appointed time of the meeting. A majority of the members of the Fellowship Team shall constitute a quorum. Special meetings may be called by the Team Leader or in his absence by one of the other coordinators. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Fellowship Team.

E. Scope of Responsibility - The Fellowship Team shall be responsible for:

1. Planning activities to enhance and nurture a warm and inviting fellowship among Church members and other believers outside of the Church.
2. Scheduling at least two (2) membership classes each year.
3. Promoting activities of the Church including but not limited to website maintenance.
4. Organizing food assignments for fellowship after the worship service and any other Church events or functions.
5. Welcoming, ushering and attending to guests and new members. This shall include visitation of members who are sick or who have not been attending Church.
6. Promoting programs and activities which are aimed to nourish family relationships in a God-honoring manner.
7. Special events such as Pastor's Appreciation Day, Tent Camping, Church Picnics, and Musical shows.

F. Staff

1. Ministry Leader
2. Membership Coordinator
3. Ushering Coordinator
4. Special Events Program Coordinator
5. Pastors/Designated Elder (Ex-officio)


Section 12.5: Ministry Team

A. Primary Function - The Ministry Team is formed to fulfill one of the church's vision statements: A Church of MINISTERS giving glory to God by carrying out the Great Commission and meeting the needs of one another in Queens and in outlying areas of Metropolitan New York City. The main purpose is to serve God, our Lord and Savior Jesus Christ, in the power of the Holy Spirit and serve our fellow believers and others.

B. Composition - The Ministry team shall be led by a Ministry Leader and shall be composed of program leaders/coordinator to handle the operation of the ministry in coordination with the Pastors.

C. Appointment and Term of Office - The membership of the Ministry Team shall be appointed to their positions through solicitation of their services based on gifting and availability and shall hold office for a minimum of two (2) years up to a maximum of four (4), after which they can be given a break of at least one (1) year before being assigned the same position if requested.

D. Meetings - The Ministry Team shall meet once every other month at such times and places as shall be designated in a notice to each member and the Pastor(s) at a reasonable time prior to the appointed time of the meeting. A majority of the members of the Ministry Team shall constitute a quorum. Special meetings may be called by the Team Leader or in his absence by one of the other coordinators. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Ministry Team.

E. Scope of Responsibility - The Ministry Team shall:

1. Organize and maintain age groups in the Church such as Seniors, Men, Women, Young Adults (College and Young Professionals) and Youth. Ensure that each group has a set of officers and planned activities to promote Christian growth.
2. Conduct surveys among Church members to discover their God-given gifts and thus allow the Ministry Team to organize programs that will develop and enhance each member's gifts.
3. Be responsible for the Prayer Ministry of the Church which includes weekly prayer meetings, monthly prayer breakfast, prayer rallies, and prayer walks.
4. Organize a youth and family counseling ministry.
5. Organize training and seminars that will promote the purpose and function of the Ministry Team.
6. Develop and maintain C.A.R.E (Caring, Admonishing, Reaching-out, and Evangelizing) groups to help build up service of one another.

F. Staff

1. Ministry Leader
2. Prayer Ministry Coordinator: Adults
3. C.A.R.E. Coordinator: Children
4. Counseling Ministry Coordinator
5. Life Development Group Advisers
6. Pastors/Designated Elder (Ex-officio)


Section 12.6: Discipleship Team

A. Primary Function

1. The Discipleship Team shall be responsible for the spiritual nurture of the Church by providing opportunities for spiritual growth centered in the study of God's Word with strong emphasis in discipleship and mentoring programs.
2. It shall provide staff leadership to the entire discipleship program of the Church.
3. It shall assist other program leaders in planning, conducting, and evaluating a comprehensive discipleship ministry program that supports the mission, vision and core values of the Church.
4. It shall be responsible in preparing the ministry's budget allocation for the current fiscal year.

B. Composition - The Discipleship Team shall be led by a Ministry Leader and shall be composed of program leaders/coordinators to handle the operation of the ministry. The Discipleship Team may create such other programs as may be found necessary and shall appoint its program leaders. It shall prepare and present reports and recommendations with the Pastor and execute their plans upon consensus. It shall remain informed on current methods, materials, principles, procedures and promotions related to the discipleship program of the Church.

C. Appointment and Term of Office - The membership of the Discipleship Team shall be appointed to their positions through solicitation of their services based on gifting and availability and shall hold office for a minimum of two (2) years up to a maximum of four (4), after which they can be given a break of at least one (1) year before being assigned the same position if requested.

D. Meetings - The Discipleship Team shall meet once every other month at such times and places as shall be designated in a notice to each member and the Pastor(s) at a reasonable time prior to the appointed time of the meeting. A majority of the members of the Discipleship Team shall constitute a quorum. Special meetings may be called by the Team Leader or in his absence by one of the other coordinators. Special meetings may also be called at the request of the Pastor, or at least by two (2) members of the Discipleship Team.

E. Scope of Responsibility - The Discipleship Team shall function in three programs, namely, Nurture, Training, Special Events, with coordinators and corresponding responsibilities:

1. Nurture Program. Created for the spiritual nurture of Church members through sound teaching of God's Word. For Children and Adult Sunday School, the Discipleship Team shall:

a. Evaluate and recommend educational and curriculum materials available, and lead the Church in selecting the most suitable.
b. Delegate scheduling of Sunday School leaders and teachers of all age groups.
c. Recommend available training or educational programs for Sunday School leaders and teachers of all age groups.
d. Evaluate annually the curriculum materials to adapt with the culture of the Church.
e. Recommend annual budgetary needs.

2. Training Program. Created to develop, evaluate and recommend special educational and training projects such as seminars and conferences for various age groups in the Church. A special coordinator shall be appointed to organize, plan and delegate tasks to appropriate ministry or volunteer group.

a. Men's, Women's, and Youth Seminars/Conferences
b. Teacher's Training
c. Leadership Training

3. Special Events Program. Created to organize special programs for the Church. An ad-hoc (special) committee and/or coordinator shall be appointed to organize, plan and delegate tasks to appropriate ministry or volunteer group.

a. Retreat
b. Vacation Bible School
c. Revival

F. Staff

1. Ministry Leader
2. Sunday School Coordinator: Adults
3. Sunday School Coordinator: Children
4. Vacation Bible School Coordinator
5. Retreat Coordinator
6. Training Coordinator
7. Pastors/Designated Elder (Ex-officio)

ARTICLE XIII. CHILDREN'S MINISTRY


The Church shall do due diligence when selecting staff and volunteers to work with children 18 years old and under. The Church shall conduct background checks for the Youth Pastor, all Church member volunteers and all volunteers from other Churches. The Church shall also request references for the Youth Pastor at the time of filling that position. The background checks shall be conducted every two (2) years. The Church shall ensure the safety of the children by avoiding situations where staff members or volunteers are alone with children.

ARTICLE XIV: AMENDMENTS


Amendments to this Constitution shall be made in the following manner:

Proposed amendments may be submitted in writing to a regular or special meeting of the Church Council by any member of the council or any ten (10) members of the Church. The Church Council shall endorse it by two-thirds (2/3) vote to the Church, in which case the proposed amendments shall be submitted to the latter for ratification at a regular or special business meeting. Three fourths (3/4) vote of all casted votes by members entitled to vote is needed to ratify a proposed amendment. The amendment duly ratified shall be made effective upon proclamation by the Church Council.

ARTICLE XV: DISSOLUTION


In case of dissolution, all assets of the Church remaining thereafter shall be transmitted by the Church Council which dissolves it, at the time of dissolution to the Denomination to which the Church is affiliated, in this case the Southern Baptist Convention, and/or to a non-profit religious organization falling under the spirit and meaning of Sections 509 (a) (I) and 170 (b) (A) (i) of the Tax Code. The majority vote of the members present during the business meeting at which the issue of dissolution is discussed and decided upon is required.


CONSTITUTION & BY-LAWS APPROVAL HISTORY
Revision 1
Date: March 16, 1997
Location: Queens Bible Church, 79-11 Caldwell Avenue, Elmhurst, NY 11373
Remarks: Approved by the Church at a regular Business Meeting on March 16, 1997. Includes amendments made on December 20, 1998

Revision 2
Date: June 29, 2014
Location: Queens Bible Church, 73-06 Cooper Avenue, Glendale, NY 11385
Remarks: Approved by the Church at a Special Business Meeting on June 29, 2014.


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